All Trustees are equally responsible, but they might decide to split the tasks between them.

Trustees work together to make sure Groups, Districts, and Counties: 

Manage money well

• Have enough money for now and in the future. This means having a reserves policy and making sure fundraising takes place, if it’s needed.
• Have a budget in place. Trustees then agree how to manage the budget with other volunteer teams.

Follow Scouts policies and relevant legislation

• Follow POR, key policies (including safety, safeguarding, data protection, and equality, diversity and inclusion), and charity regulations.
• Follow employment law if staff are employed, and act as a responsible employer in line with relevant legislation and Scout values. Make sure effective line management is in place for each staff member, which can be delegated to others.
• Create Trustees Annual Report and Statement of Accounts
• Have Statement of Accounts audited by an appropriate person before the Annual General Meeting. If they’re a registered charity, they’ll need to share it with the charity regulator.
• Hold an Annual General Meeting (AGM).

Look after buildings, insurance and property

• Look after records of ownership of property and equipment.
• Have the right insurance for people, buildings, and equipment.
• Make sure buildings and equipment are working well.

Manage risks

• Maintain a risk register and put the right risk mitigations in place.

Help the charity to operate well, today and in the future

• Work with Lead Volunteers to meet their charity aims.
• Champion Our Volunteering Culture, and make sure volunteers are aware of it, reflect on it, commit to it, and apply it in their teams.

 In carrying out the above, Trustees also: 

• Make sure records of Trustee Board meetings are kept, and complete any actions that are agreed.
• Run open selection processes for appointing Trustees.
• Co-opt Trustees onto the Board if they need people with particular skills or knowledge.
• Get expert advice, if needed. This could be on health and safety, managing money, buildings, equipment, or employment.
• Network with other Scouts Trustees to share knowledge and experience.

County Team Purpose

The County Leadership Team leads and inspires volunteers to give young people great experiences and skills for life. They make sure their County teams are organised, have enough volunteers, and can deliver a great programme.

Make sure teams across the County:

• Work well on their own (and together).
• Support young people and volunteers to feel welcome and included, and make changes (when necessary) so the environment and activities are accessible for everyone
• Are inclusive and reflect the demographics of their local area.
• Have the resources, skills, and enthusiasm to deliver the Scouts strategy.

Make sure:

• Volunteers in the County’s teams fulfil their safety and safeguarding responsibilities, including keeping up to date with changes and learning.
• Any helpers are briefed on the practical aspects of safety and safeguarding. This includes giving them a copy of the Yellow Card and confirming they’ve read and understood it. Check they know who to speak to if they have any concerns.
• Volunteers are aware of Our Volunteering Culture, reflect on it, commit to it, and apply it in their teams.
• Safety incidents are reported.
• Safeguarding incidents are reported to the UKHQ Safeguarding Team
• Data incidents and complaints are managed well.

The County Lead Volunteer is responsible for responding to these, or for appointing someone else in the County to do this. There are a number of accreditations which can be given to share specific responsibilities.

We expect that members of this team will take part in regulated activity.